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Exhibitor, Advertising, and Sponsorship Information

2019 Philadelphia

Rules Governing NACM's 22nd Annual Case Management Conference

  1. Who May Sponsor, Exhibit, or Advertise?

    NACM and its sponsors reserve the right to determine eligibility of any applicant. Acceptance of an applicant is in no way to be construed or promoted as an endorsement by NACM or its sponsors.

  2. Assignment of Exhibit Space

    Assignment of space will be made on a first-come, first-serve basis. NACM reserves the final decision and right, in the best interest of the Exhibit Hall, to amend the floor plan or relocate selected space in areas other than that selected by the Exhibitor.

  3. Cancellation

    An applicant may cancel or withdraw from their Sponsorship/Exhibit Booth/Advertisement subject to the following conditions:
    -The applicant shall file a written notice of intention to cancel or withdraw by July 31st, 2016
    -If a written notice is received by NACM on or before July 31st, 2016, fees paid shall be returned minus a service fee of $100 per sponsorship/exhibit booth/advertisement
    -If written notice of cancellation is received on or after July 31st, 2016, refunds will be at the discretion of NACM

  4. Hold Harmless Clause

    The applicant assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to applicant's displays, equipment, and other property brought upon the conference premises and shall indemnify, defend, and hold harmless Omni Los Angeles Hotel at California Plaza, NACM, and its sponsors, and their respective officers, directors, employees, or agents from any and all such possible losses, damages, and claims. The terms of this provision shall survive the termination or expiration of this agreement.

  5. Arrangements of Exhibits

    Nothing shall be posted, tacked, screwed, or otherwise attached to columns, walls, floors, or other parts of the facility or furniture. Applicants shall not do, nor permit to be done, anything which may interfere with the effectiveness or accessibility of utility, heating, ventilation, or air conditioning systems or portions thereof, or to the public area.
    Applicants agree to maintain exhibit space during open Exhibit Hall hours. In the event the applicant fails to set-up before 9:00 a.m. on Monday, September 19th, 2016, NACM reserves the right to take possession of the space and reassign it to another organization. The exhibit area is accessible to the public and not secured overnight. NACM and its sponsors are not responsible for loss or damage to property or person. Booths are to be dismantled and removed by 5:00 p.m. on Wednesday, September 21st, 2016.

  6. Registration

    All visitors to the NACM conference must register in accordance with the rules of the Conference. Depending on your choice of package, registration may be included in your fees or can be purchased on an "a la carte" basis.

  7. Objectionable Conduct

    NACM reserves the right to reject or terminate exhibit privileges of any applicant including personnel in whole or in part, which because of notice, conduct of personnel, method of operation, selling outside of booth, materials, or for other causes NACM believes is not compatible with the purpose of the Conference and Exhibition, or any other reason in the opinion of NACM, without liability for any refunds.

  8. Compliance With Laws

    Applicants shall bear responsibility for the compliance with any and all local, city, state, and federal safety, fire, and health laws, ordinances and regulations, including the policies, rules, and regulations of Omni Los Angeles Hotel at California Plaza, regarding the installation, dismantling, and operation of the exhibit. No flammable liquids are allowed in the building, and smoking is prohibited in all indoor areas.

  9. Americans With Disabilities Act

    Applicant represents and warrants that its exhibit and product/services information shall comply with the Americans with Disability Act, its regulations and guidelines (collectively "ADA"). Applicants shall indemnify, defend, and hold harmless NACM and its sponsors, and their respective directors, officers, employees, and agents against any and all claims, expenses, including attorney's fees and costs, arising out of or related to applicants' breach of this provision or noncompliance with any provision of the ADA.

  10. Exhibit Hours

    In their own best interest, and for security, applicants are encouraged to keep an attendant at their exhibit table during all open hours. It is agreed that no applicant will dismantle or remove any part of their exhibit prior to conference ending. If an applicant violates this provision, the applicant will be fined up to $200. Each applicant shall name one individual to act as its authorized representative at the exhibit. All applicant representatives need to check in at the conference registration desk, and are required to wear the conference name tag.

  11. Force Majeure

    Should events beyond the reasonable control of NACM, its sponsors, or Omni Los Angeles Hotel at California Plaza, such as acts of God, war, curtailment or interruption of transportation facilities, unavailability of facilities, threats or acts of terrorism or similar acts, diseases, epidemic, State Department or other federal, state, or local government travel advisory, civil disturbance, or any other cause beyond the party's control, which, in the party's reasonable judgment, would tend to make it commercially unreasonable, illegal, or impossible for either party to perform its or their obligations under this Agreement as they relate to the Conference and Exhibit Hall, such as party may cancel the Agreement upon written or email notice to the applicant without liability including return of fees in whole or part at NACM's discretion.

  12. Photographs/Videotaping

    NACM and its sponsors reserve the right to record, videotape, and take photographs.

  13. Copyrighted Works

    Applicant acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc. which may be required for it to broadcast, perform, or display any copyrighted materials including, but not limited to, music, video, and software. Applicant shall indemnify, defend, and hold harmless NACM and its partners, and their directors, officers, employees, and agents from and against any and all claims and expenses, including attorney's fees and costs, arising out of or related to applicants' breach of this provision.

  14. Changes

    NACM reserve the right to make any changes in the rules necessary to ensure the health and safety of those in attendance, the significance of the exhibition, and harmony of operation. Applicants will be advised of any such changes by bulletin or e-mail.

  15. Communication

    All conference correspondence will be made through e-mail. A valid e-mail address is required.

  16. Violations

    Violation of any of these rules and regulations on the part of the applicant, its employees, or agents shall, at the discretion of NACM, constitute cause for NACM to terminate this Agreement, expel applicant from the Exhibit Hall, and applicant shall forfeit all fees paid to NACM. All decisions of NACM are final.

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